Your data and privacy deserve respect. Here are five golden rules for keeping yourself, your business, and your employees secure.
Limit Who Has Access
Keep information on a need-to-know basis. The more people that have access to a particular folder or file, the greater the risk of a data breach or exposure. Your employees should only have the information they need to perform their work.
Use Secure Passwords and Multi-Factor Authentication
If your business uses easy-to-guess passwords or doesn’t have rules in place regarding password complexity and expiration dates, it’s time to make a change. Implement your own rules and requirements for password management, or use a management tool that provides effective security while simplifying the process for your employees. Multi-factor authentication (MFA), which can be enabled via SMS or email, is an added layer of protection.
Implement Consistent Backups
Your data isn’t safe unless it’s backed up. Back-ups protect valuable information from accidental or malicious deletion and overwrites, hardware or software failures, and even cyber attacks. Backups should happen as often as makes sense for your business’s needs – but more often is better. And follow the rule of three: Three copies of data, on two types of media, and one offsite storage facility.
Protect Your Physical Space, Too
Picture an average workstation: Passwords written on sticky notes, USB drives sitting out in the open, unattended or unlocked computers displaying sensitive information. If your offices feature these common oversights, educate your employees about the simple steps they can take in their physical space to secure your company’s data and privacy.
As technology rapidly evolves, so do threats to your business’s data security. Stay vigilant, stay informed, and use an IT provider that has your back. For more on keeping your business secure, call us at 678-389-6200 or contact us online.